Introduction ......................................................................................................................1
Who This Book Is For ................................................................................................ 2
How This Book Is Organized .................................................................................... 2
Conventions Used in This Book ............................................................................... 3
I PowerPoint 2013 Basics
1 Introducing PowerPoint 2013................................................................................5
Understanding What PowerPoint Can Do .............................................................. 6
Exploring New PowerPoint 2013 Features ............................................................. 6
Getting Started with PowerPoint ............................................................................. 7
Exploring the Start Screen .................................................................................. 7
Setting Up Your PowerPoint Account ................................................................ 8
Using the Ribbon Tabs ......................................................................................10
Using Backstage View ........................................................................................12
Using Toolbars ....................................................................................................12
Using Task Panes ................................................................................................13
Understanding PowerPoint Views .....................................................................14
Getting Help .......................................................................................................17
2 Creating a Basic Presentation .............................................................................19
Understanding PowerPoint Presentations.............................................................20
Understanding Themes......................................................................................20
Understanding Templates .................................................................................21
Understanding Slide Layouts ............................................................................21
Creating a Presentation ..........................................................................................23
Creating a Presentation with a Theme ............................................................24
Creating a Presentation from an Online Template or Theme .......................26
Creating a Presentation from Scratch ..............................................................27
Adding Slides to Your Presentation .......................................................................28
Adding Sections to Your Presentation ..................................................................29
Collapsing and Expanding Sections .................................................................31
Removing Sections .............................................................................................31
Managing Presentations .........................................................................................31
Exploring PowerPoint File Formats ..................................................................31
Saving a Presentation to Your Computer ........................................................33
Saving as a PDF or XPS Document ..................................................................35
Changing to Another File Type ........................................................................38
Opening a Presentation .....................................................................................39
Renaming a Presentation ...................................................................................41
Closing a Presentation .......................................................................................41
Deleting a Presentation .....................................................................................41
II Editing and Formatting Presentations
3 Customizing Themes and Backgrounds .............................................................43
Applying a New Theme to Your Presentation ......................................................44
Applying Multiple Themes to a Single Presentation ...........................................45
Applying a New Theme Variant .............................................................................46
Formatting Presentation Backgrounds ..................................................................46
Formatting Your Presentation’s Background ..................................................46
Omitting Background Graphics ........................................................................47
Resetting a Background ....................................................................................48
Customizing Themes ...............................................................................................48
Customizing Theme Color Schemes ................................................................48
Customizing Theme Fonts .................................................................................51
Customizing Theme Effects ...............................................................................53
Working with Custom Themes ..........................................................................54
4 Working with Text .................................................................................................57
Adding Text to a Placeholder ................................................................................58
Using AutoFit ...........................................................................................................58
Using Text Boxes .....................................................................................................59
Inserting a Text Box ...........................................................................................59
Moving and Resizing a Text Box ......................................................................60
Formatting a Text Box .......................................................................................60
Formatting Text .......................................................................................................61
Enhancing Presentation Text ............................................................................62
Using the Formatting Tools on the Home Tab ...............................................62
Formatting Text with Options in the Font Dialog Box ........................................64
Formatting Text with Options in the Paragraph Dialog Box .........................66
Formatting Text with the Mini Toolbar ............................................................67
Using Bullets ............................................................................................................67
Changing the Bullet Style of Selected Text ....................................................68
Applying Picture Bullets ....................................................................................69
Applying Character Bullets ................................................................................70
Using Numbered Lists .............................................................................................71
Using WordArt .........................................................................................................72
Inserting WordArt ...............................................................................................72
Formatting WordArt ...........................................................................................73
Proofing Your Text ...................................................................................................74
Setting Spelling Check Options .......................................................................74
Checking Your Spelling .....................................................................................75
Looking Up a Synonym in the Thesaurus .............................................................77
5 Formatting and Organizing Objects, Slides, and Presentations ...................79
Manipulating Objects ..............................................................................................80
Cutting an Object ...............................................................................................80
Copying an Object .............................................................................................80
Pasting an Object ...............................................................................................80
Moving and Resizing an Object........................................................................82
Arranging Objects ...................................................................................................82
Layering Objects ................................................................................................82
Grouping Objects ...............................................................................................83
Aligning Objects .................................................................................................84
Rotating and Flipping Objects ..........................................................................85
Using the Selection Pane...................................................................................86
Working with Gridlines and Guides .......................................................................87
Using Smart Guides ...........................................................................................88
Using the Grid and Guides Dialog Box ...........................................................88
Organizing Slides .....................................................................................................89
Using Slide Sorter View .....................................................................................90
Copying and Moving Slides from One Presentation to Another ..................91
Deleting Slides ....................................................................................................92
Changing Slide Size ...........................................................................................92
6 Working with Tables..............................................................................................95
Understanding Tables .............................................................................................96
Inserting a Table ......................................................................................................96
Drawing Custom Tables ..........................................................................................98
Inserting Excel Spreadsheets .................................................................................99
Formatting Tables ..................................................................................................100
Setting Table Style Options ............................................................................101
Applying a Table Style .....................................................................................101
Creating a Border .............................................................................................102
Setting Table Fill Color ....................................................................................104
Applying Table Effects .....................................................................................104
Working with Columns and Rows ...................................................................105
Merging and Splitting Cells ............................................................................105
Specifying Other Layout Options ...................................................................106
Adding Bulleted and Numbered Lists Within Tables ...................................107
Deleting Tables and Table Contents ...................................................................107
7 Outlining Presentations ..................................................................................... 109
Creating an Effective Presentation Outline ........................................................110
Using Outline View ................................................................................................110
Modifying Your Outline .........................................................................................111
Promoting and Demoting Outline Points ......................................................113
Moving Outline Points Up and Down ............................................................114
Collapsing and Expanding Outline Points .....................................................114
Showing Slide Formatting ...............................................................................115
Inserting an Outline from Another Application ..................................................115
8 Reviewing Presentations ................................................................................... 119
Understanding PowerPoint Reviewing Tools ......................................................120
Working with Comments ......................................................................................120
Adding Comments to Slides ...........................................................................121
Reviewing Comments ......................................................................................122
Editing and Replying to Comments ...............................................................122
Deleting Comments .........................................................................................123
Hiding Comments ............................................................................................124
Comparing Presentations .....................................................................................124
Working with the Revisions Pane ...................................................................125
Viewing Revisions .............................................................................................127
Accepting Changes ..........................................................................................127
Rejecting Changes ...........................................................................................128
Ending the Review ...........................................................................................128
III Working with Images, Illustrations, and Media
9 Working with Pictures ........................................................................................ 129
Understanding PowerPoint Pictures ....................................................................130
Inserting Pictures ...................................................................................................131
Inserting Online Pictures .......................................................................................132
Inserting Pictures from the Office.com Clip Art Collection .........................132
Inserting Pictures from the Bing Image Search.............................................134
Inserting Pictures from Your SkyDrive Account ............................................135
Inserting Screenshots ............................................................................................136
Creating a Presentation from a Photo Album ....................................................136
Modifying Pictures .................................................................................................138
Adjusting Pictures .............................................................................................139
Applying Artistic Effects ..................................................................................141
Compressing Pictures ......................................................................................141
Changing to a Different Picture ......................................................................142
Resetting a Picture ...........................................................................................142
Working with Picture Styles .............................................................................142
Arranging Pictures ............................................................................................145
Cropping Pictures .............................................................................................145
Modifying a Picture’s Height and Width .......................................................146
Using the Format Picture Pane .......................................................................146
10 Working with Shapes ......................................................................................... 149
Inserting Shapes ....................................................................................................150
Inserting Lines and Arrows ..............................................................................152
Inserting Rectangles and Ovals ......................................................................153
Formatting Shapes Using the Drawing Tools – Format Tab .............................153
Working with Shape Quick Styles ...................................................................154
Specifying Shape Fill Color .............................................................................155
Specifying Shape Outlines ..............................................................................160
Applying Shape Effects ...................................................................................161
Editing Shapes ..................................................................................................163
Merging Shapes ...............................................................................................163
Using the Format Shape Pane .............................................................................164
11 Working with SmartArt ...................................................................................... 169
Understanding SmartArt Graphics .......................................................................170
Inserting Smart Art Graphics ................................................................................172
Modifying and Formatting SmartArt Graphics ...................................................173
Using SmartArt Design Tools ..........................................................................174
Formatting SmartArt Graphics ........................................................................178
12 Working with Charts........................................................................................... 181
Understanding Charts ...........................................................................................182
Understanding Chart Terminology .................................................................183
Understanding Chart Types ............................................................................183
Inserting Charts ......................................................................................................184
Inserting a Chart from Excel .................................................................................187
Modifying and Formatting Charts .......................................................................188
Displaying, Hiding, and Modifying Chart Elements .....................................188
Modifying Chart Design ..................................................................................190
Formatting Charts ............................................................................................191
Applying Chart Filters ......................................................................................192
Saving Your Chart as a Template ...................................................................193
13 Working with Audio and Video ........................................................................ 195
Understanding Audio and Video Formats ..........................................................196
Inserting Audio Clips .............................................................................................196
Inserting Online Audio .....................................................................................197
Inserting Audio Clips from Your Computer ...................................................198
Recording Audio Clips .....................................................................................199
Deleting Audio Clips ........................................................................................200
Inserting Video Clips .............................................................................................200
Inserting Online Video .....................................................................................201
Inserting a Video Clip from Your Computer .................................................203
Deleting a Video Clip ......................................................................................204
Formatting Audio and Video Clips ......................................................................204
Adjusting Audio and Video Clips ...................................................................205
Specifying a Video Poster Frame ...................................................................205
Working with Audio and Video Styles ...........................................................205
Arranging Audio and Video Clips ..................................................................206
Resizing Audio and Video Clips .....................................................................207
Specifying Audio and Video Playback Options .................................................207
Playing a Clip ....................................................................................................208
Adding a Bookmark .........................................................................................208
Editing Audio and Video Clips .......................................................................208
Specifying Audio and Video Options ............................................................210
Compressing Media Files for Improved Performance .......................................210
Creating Videos from PowerPoint Presentations ...............................................211
14 Working with Animation and Transitions ....................................................... 215
Understanding Animation and Transitions ..........................................................216
Setting Slide Transitions ........................................................................................216
Applying Animation to Objects ...........................................................................218
Customizing Animations on the Animation Pane ..............................................220
Setting Additional Effects ................................................................................221
Setting Timings .................................................................................................222
Animating Charts ..............................................................................................224
Animating Text .................................................................................................225
Animating SmartArt Graphics .........................................................................225
Animating Audio and Video Files ...................................................................226
Viewing the Advanced Timeline .....................................................................226
Managing Animations ...........................................................................................226
Reordering Animations ....................................................................................227
Modifying Animations ......................................................................................227
Removing Animations ......................................................................................227
Reusing Animations with the Animation Painter ...........................................227
IV Making Presentations
15 Presenting a Slide Show .................................................................................... 229
Exploring the Slide Show Tab ..............................................................................230
Setting Up a Show .................................................................................................230
Rehearsing Timings ...............................................................................................233
Using Timings ...................................................................................................234
Deleting Timings ..............................................................................................234
Recording Voice Narrations ..................................................................................234
Rerecording Narrations ....................................................................................236
Playing Narrations ............................................................................................236
Deleting Narrations ..........................................................................................236
Creating Custom Shows .......................................................................................236
Viewing Your Show ................................................................................................238
Navigating a Show Full Screen .......................................................................239
Setting Pointer Options ...................................................................................243
Using the Onscreen Pen to Mark Your Presentation ....................................244
Presenting Online ..................................................................................................245
Exploring Presenter View ......................................................................................247
Packaging a Presentation onto a CD ..................................................................249
16 Creating and Printing Presentation Materials ............................................... 253
Understanding PowerPoint Printing Options .....................................................254
Printing PowerPoint Presentations .......................................................................255
Preparing to Print .............................................................................................256
Customizing Headers and Footers .................................................................259
Previewing a PowerPoint Presentation ..........................................................260
Printing Your Presentation ...............................................................................261
Creating Handouts in Microsoft Word ................................................................262
17 Sharing Presentations ........................................................................................ 265
Preparing Your Presentation for Sharing .............................................................266
Protecting Your Presentation ..........................................................................266
Inspecting Your Presentation ..........................................................................267
Checking Your Presentation for Accessibility ................................................269
Running the Compatibility Checker ...............................................................270
Sharing Your Presentation with Others ...............................................................271
Sharing Presentations with Others .................................................................271
Sharing via a Link .............................................................................................273
Sharing on Social Networks ............................................................................274
Sharing via Email ..............................................................................................275
Other Ways to Share Your PowerPoint Presentations ..................................276
V Maximizing the Power of PowerPoint
18 Working with Hyperlinks and Action Buttons ............................................... 279
Working with Hyperlinks .......................................................................................280
Inserting Hyperlinks ...............................................................................................280
Inserting Hyperlinks to an External Website .................................................280
Inserting Hyperlinks to Another Slide in Your Presentation ........................282
Inserting Hyperlinks to Other Files .................................................................283
Inserting a Hyperlink to an Email Address ....................................................284
Creating Invisible Text Hyperlinks ..................................................................285
Customizing Hyperlink ScreenTips ......................................................................286
Modifying Hyperlinks ............................................................................................287
Removing Hyperlinks ............................................................................................288
Using Action Settings ............................................................................................288
Using Action Buttons ............................................................................................290
Testing Hyperlinks and Action Settings ..............................................................291
19 Customizing PowerPoint ................................................................................... 293
Working with the Quick Access Toolbar .............................................................294
Moving the Quick Access Toolbar .................................................................294
Adding and Removing Quick Access Toolbar Commands .........................294
Setting PowerPoint Options .................................................................................295
Personalizing PowerPoint ................................................................................295
Setting Proofing Options .................................................................................296
Setting Save Options .......................................................................................301
Setting Language Options ..............................................................................303
Setting Advanced Options ..............................................................................304
Customizing the Ribbon ..................................................................................305
Customizing the Quick Access Toolbar .........................................................308
Setting Add-In Options ...................................................................................310
Setting Trust Center Options ..........................................................................310
Setting Presentation Properties ...........................................................................310
Working with Slide Masters ..................................................................................311
Modifying the Slide Master .............................................................................311
Adding a Slide Master .....................................................................................313
Creating a Custom Layout ..............................................................................314
Renaming a Slide Master or Layout ...............................................................315
Duplicating a Slide Master or Layout .............................................................316
Deleting a Slide Master or Layout ..................................................................316
Preserving a Slide Master ................................................................................316
Applying a Theme to a Slide Master .............................................................317
Modifying the Handout and Notes Masters ..................................................317
20 Accessing PowerPoint on the Web and Mobile Devices ............................ 321
Using SkyDrive .......................................................................................................322
Getting Started with SkyDrive.........................................................................322
Adding Files to SkyDrive .................................................................................324
Creating a New Presentation in SkyDrive ......................................................324
Using the Microsoft PowerPoint Web App .........................................................325
Exploring the PowerPoint Web App ..............................................................326
Editing Presentations in the PowerPoint Web App ......................................327
21 Extending PowerPoint with Third-Party Tools .............................................. 329
Extending PowerPoint with Third-Party Software ..............................................330
Camtasia Studio ...............................................................................................330
Articulate Studio ...............................................................................................330
Adobe Presenter ..............................................................................................331
Getting Creative with Third-Party Templates, Backgrounds, and Clip Art ......331
Enhancing Your PowerPoint Experience with External Hardware ....................332
Impatica ShowMate ..........................................................................................332
TurningPoint ......................................................................................................332
Papershow .........................................................................................................333
Laser Mouse ......................................................................................................333
Integrating PowerPoint with Twitter ....................................................................333
Poll Everywhere ................................................................................................333
SAP PowerPoint Twitter Tools ........................................................................333
TOC, 9787089750631, 1/16/2013
Patrice-Anne Rutledge is a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. Patrice has used—and has trained others to use—PowerPoint for many years, designing presentations for meetings, seminars, trade shows, and worldwide audiences. She is also the author of five previous books about PowerPoint for Pearson Education. She can be reached through her website at www.patricerutledge.com.
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